As a business owner, it is essential to be aware of the risks associated with fraud and take steps to protect your company from it. Fraud can take many forms, from phishing scams to check fraud and cyber attacks. In this article, we'll review some fraud prevention tips to help you keep your business safe.
Keep Your Personal and Business Information Secure
Protecting your personal and business information is one of the most important things you can do to prevent fraud. This includes your bank account information, credit card numbers, Social Security numbers, and other sensitive information. Don't share this information with anyone who doesn't need to know it, and make sure it's stored securely. Use strong passwords and two-factor authentication to protect your accounts.
Be Aware of Phishing Scams
Phishing scams are a common way for fraudsters to steal your information. They'll send you an email or text message that looks like it's from a legitimate source, such as your bank or a vendor you work with. The message will ask you to click a link or provide personal information. If you do, you could give the fraudster access to your accounts. Be suspicious of any unexpected emails or messages, and only click on links or provide information if you're sure it's legitimate. If unsure, contact the sender directly using a known phone number or email address to verify the request.
Keep an Eye on Your Accounts
Monitoring your accounts regularly is one of the best ways to catch fraud early. Check your bank statements and credit card statements for any unusual transactions, such as purchases you don't recognize or withdrawals you or your employees didn't make. Contact your bank or credit card company immediately if you see something suspicious.
Use Secure Payment Methods
Secure payment methods such as your digital wallet or payment apps offering fraud protection can help prevent fraud. These methods provide more protection than paying with cash or a debit card. For example, if someone steals your credit card information, you're generally not responsible for any unauthorized charges. If you use a debit card, on the other hand, the money comes out of your bank account immediately, and it can be harder to recover if it's stolen.
Educate Your Employees
Your employees are a crucial part of your fraud prevention strategy. Ensure they know the risks of fraud and how to prevent it. Train them on best practices for keeping information secure, such as not sharing passwords or clicking on suspicious links. Encourage them to report any unusual activity or requests they receive, even if they seem legitimate.
Use Positive Pay
ACH Positive Pay and Check Positive Pay are automated treasury management services that can help prevent unauthorized ACH activity and check fraud. With ACH Positive Pay, you can better monitor and control ACH debits and credits received in your account. For example, set companies you trust as "approved" and view all incoming ACH transactions to decide whether to accept or return. With Check Positive Pay, you can quickly identify differences between checks presented to your account for payment and the checks your company has issued. If a discrepancy is identified, you are notified to log in and review these items before they are paid. These services can help prevent fraudsters from creating fake checks or altering legitimate ones.
Keep Your Software up to Date
Hackers and fraudsters often target vulnerabilities in software to gain access to systems or steal information. Keeping your software up to date with the latest security patches is key to protecting your business.
We know you work hard to run your business and these days, fraudsters are doing everything in their power to take what's yours. Remember, monitoring your accounts, educating your employees, and using beneficial treasury mangement services such as Positive Pay will help you stay ahead of fraud and give you more peace of mind so you can focus on other areas of your business.